New Representation

In accordance with the provisions of Ordinance No. 18 of 3 August 2022 on the authorization and operation in Romania of representations of foreign companies and foreign economic organizations, Art. 3, Art. 5, Art. 6, the following documents are required for the issuance of the operating authorization for a foreign representation office:

  • Document issued by the competent authority in the country where the foreign company or economic organization has its registered office, indicating the identification and registration details of the company or organization, its scope of activity and share capital, together with an authorized translation of this document.
  • Articles of incorporation or other supporting documents regarding the legal form and operating rules of the company or organization, together with an authorized translation of this document.
  • Power of attorney granted to the person designated to represent the foreign company or economic organization that requested registration, together with an authorized translation, where applicable.
  • Proof of payment of the authorization fee in accordance with Art. 3 para. (2) and (3) of Ordinance No. 18 of 3 August 2022 on the authorization and operation in Romania of representations of foreign companies and foreign economic organizations.
  • Bank reference letter confirming the financial standing of the company or organization issued by the bank through which it carries out its main financial operations.
  • Proof of the existence of the representation’s registered office in Romania for a period at least equal to the validity period of the authorization or to the period for which the extension is requested.

Documents drafted in a foreign language must be accompanied by an authorized translation into Romanian.

Amendments to the Status of the Foreign Representation

Change of the Representation Office Address in Romania

  • The most recent operating authorization.
  • Document evidencing the right to use the premises for the foreign representation’s registered office in Romania, at the new address.

Change of Foreign Company Name / Extension of Scope of Activity / Change of Legal Form (e.g., from JSC to LLC)

  • Excerpt from the Trade Register of the country of origin supporting the change of company name / extension of scope of activity / change of legal form + notarized translation.
  • Where applicable, decision of the foreign company’s management supporting the amendments (if any) + notarized translation.
  • Where applicable, the updated articles of association of the foreign company reflecting the amendments (if any) + notarized translation.
  • The most recent authorization issued.
  • Power of attorney granted to the head of representation by the company under its new name.
  • Addendum to the premises agreement or new premises agreement for the representation’s registered office, concluded under the foreign company’s new name.

Change of the Foreign Company’s Registered Office

  • Excerpt from the Trade Register of the country of origin supporting the change of the company’s registered office + notarized translation.
  • Where applicable, decision of the foreign company’s management regarding the change of registered office (if any) + notarized translation.
  • The most recent authorization issued.

Change of Head of Representation / Appointment of a Second Head of Representation

  • Decision of the foreign company’s management regarding the revocation of the previous head of representation / appointment of a second head of representation, while maintaining the first + notarized translation.
  • Decision of the foreign company’s management appointing the new head of representation.
  • Power of attorney granted to the new / second head of representation (if not included in the appointment decision) + notarized translation.
  • The most recent authorization issued.

Extension of Authorization Validity

  • ANAF certificate confirming payment of the authorization fee.
  • The most recent authorization issued (authorization number).
  • The first authorization issued (authorization number).
  • Power of attorney for the head of representation.
  • Power of attorney for the person submitting the file.
  • Proof of the existence of the representation’s registered office in Romania for the period for which the extension is requested.

Closure of Representation Office

  • Decision of the foreign company’s management regarding the closure of the representation, indicating the date of termination of activity – original + notarized translation.
  • The most recent operating authorization issued – original (if still valid).
  • The first authorization issued to the representation.
  • ANAF certificate confirming the deregistration of the fiscal identification code (CIF) at the request of the representation.
  • Power of attorney for the person submitting the file (if not the head of representation).

Applicable Legislation