New Representation

Required documents:

In accordance with the provisions of Ordinance No. 18 of 3 August 2022, Art. 3, Art. 5, Art. 6, we attach the following written documents required for the issuance of the operating authorization for the representative office:

• Document issued by the competent authority in the country where the foreign company or economic organization has its registered office, certifying the identification and registration details of the foreign company or economic organization, its object of activity and share capital, together with the authorized translation of this document;
• The articles of association or other supporting documents regarding the form of organization and the manner of operation of the company or organization, together with the authorized translation of this document;
• The power of attorney of the person designated to represent the foreign company or economic organization that requested registration, together with an authorized translation, as applicable;
• Proof of payment of the authorization fee in accordance with Art. 3 para. (2) and (3);
• Bank confirmation regarding creditworthiness issued by the bank through which the company or organization conducts its main financial operations;
• Proof of the existence of the representation’s registered office on the territory of Romania for a period at least equal to the validity period of the authorization or to the period for which the extension of the authorization is requested.

Documents drawn up in a foreign language shall be accompanied by their authorized translation.

Amendment to the status of the representation

Change of the representative office address in Romania

• The most recent operating authorization
• Proof of premises for the representative office in Romania at the new address

Change of foreign company name / extension of object of activity / form of organization (e.g. from JSC to LLC)

• Extract from the Commercial Register of the country of origin supporting the change of the company name / extension of the object of activity / form of organization, together with a legalized translation
• Where applicable, a decision of the management of the foreign company supporting the amendments (if any), together with a legalized translation
• Where applicable, the new articles of association of the foreign company including the amendments (if any), together with a legalized translation
• The most recent authorization issued
• Power of attorney for the head of the representation issued by the company under its new name
• Addendum to the premises lease agreement or a new premises lease agreement for the representative office, concluded under the new name of the foreign company

Change of registered office of the foreign company

• Extract from the Commercial Register of the country of origin supporting the change of the company’s registered office, together with a legalized translation
• Where applicable, a decision of the management of the foreign company regarding the change of registered office (if any), together with a legalized translation
• The most recent authorization issued

Change of head of representation / appointment of a second head of representation

• Decision of the management of the foreign company revoking the previous head of representation / appointing the second head of representation while maintaining the first, together with a legalized translation
• Decision of the management of the foreign company appointing the new head of representation
• Power of attorney for the new / second head of representation (if not granted through the appointment decision), together with a legalized translation
• The most recent authorization issued

Extension of authorization validity

Required documents:

• ANAF certificate regarding payment of the authorization fee
• The most recent authorization issued (authorization number)
• The first authorization issued (authorization number)
• Power of attorney for the head of the representation
• Power of attorney for the person submitting the file
• Proof of the existence of the representative office premises on the territory of Romania for the period for which the extension of the authorization is requested

Closure of the representative office

Required documents:

• Decision of the management of the foreign company regarding the closure of the representation, indicating the date of cessation of activity – original + legalized translation
• The most recent operating authorization issued – original (if still valid)
• The first authorization issued to the representation
• ANAF notification confirming the deregistration of the tax identification code (CIF) at the request of the representation
• Power of attorney for the person submitting the file (if not the head of the representation)